Deans Council

Minutes of Feb. 9, 2005 Meeting

UC 310

 

 

Present:  Bruce Speck, Houston Davis, Gerald Beavers, Deborah Fetch, Stan Groppel, Charles Pinder, Sheila Bryant, Sean Hogan, Jim Diehr, Tom Buttery, Mike Gotcher, Gaines Hunt.  Guests:  Harriett McQueen, Stuart Bonnington.

 

1.      9:15 Presentation – Stuart Bonnington

Dr. Stuart Bonnington served on an APSU task force for curriculum changes.  A flow chart of the curriculum change process at Austin Peay State University was distributed. 

 

2.      DSP Students Declaring a Major – Bruce Speck

Harriett McQueen distributed the following proposal:  Students who enter APSU and who, because of their ACT or COMPASS scores, are required to take DSP courses should be admitted as “undeclared” students and should be advised by DSP faculty.  Students who are admitted with deficiencies will declare a major after they have completed DSP courses with satisfactory progress.  Exception:  Students who have a mathematics deficiency only and must take courses numbered 0800 or higher may declare a major and be advised by the department of their major.

 

Enrollment Limitations.  DSP students with two deficiencies may enroll only in their DSP courses (2), APSU 1000, and one other course from the selected list of courses (attached).  The APSU 1000 class for these students will require more participation in study skill-related workshops taught by the Career and Advising Center.

·         The DSP faculty are the faculty with whom these students will have most of their contact and they best understand the characteristics and needs of DSP students.

·         The retention rate of DSP students is significantly lower than the retention rate of students who have no DSP requirements.  (Only 30 percent of the students who were admitted by committee in Fall 02 returned in Fall 03.)

·         More effective use of undeclared advisors in Career and Advising Center; the advisors will be able to spend more time in career exploration activities with APSU 1000 students.

 

This proposal generated a lengthy discussion regarding various issues concerning DSP, advisement, admission standards, etc.

 

The proposal submitted should be revised to include Fort Campbell.  The university courses with no DSP pre-requisites should be programmed in SIS.  Sheila will forward this information to Information Technology.

 

Stan Groppel will bring a proposal to the next meeting.

 

3.            Hybrid Courses – Bruce Speck

Dr. Speck asked for realistic goals for hybrid courses. He encouraged deans to identify courses that will not run into a problem with enrollment caps.  Stan Groppel and other deans will work on a plan for incorporating hybrid courses.

 

On another note, Sheila will include in the memo regarding fall schedules that 40% of classes be offered after the noon hour.

 

Using these two methods will help provide classroom space for increasing enrollment.

 

4.            Summer School – Bruce Speck

We will follow the academic year work load policy in summer (pay based on Teaching Load Credits); summer floors – 15, 10, 7.   Summer is not treated any differently than other semesters, enrollment caps will be the same.  In the past, we couldn’t teach more than 8 tlcs, 9 tlcs as an exception.  RODP does not count; up to 11 TLC caused by RODP.  Dr. Speck will find out and report back.

 

5.            Budget Requests – Deborah Fetch (Attachment A)

Deborah addressed attachment A – the FY 05 -06 Academic Affairs Budget Priority Requests and recurring needs as proposed by the deans.  Dr. Speck will prioritize the list presented; the academic deans listed these as their highest priorities. The deans also have a secondary list of needs.  The deans will be included as a group in the budget hearing.  Budget forms are due to Dr. Speck by March 1.

 

6.      National Financial Aid Awareness Month (Attachment B)     

         FYI – Primarily for students; however, please share with department chairs and faculty.

         The VA office in Atlanta has 33,000 applications waiting for processing.  However, if a student calls to check status, the Atlanta office does have it in the computer system, so they tell the student that their university has not submitted the information.  The student then is upset with APSU although APSU has submitted the documents.

 

7.      Draft of Removal of Incomplete Grade Form – Jim Diehr

         Jim Diehr distributed a proposal regarding incomplete grades.  Currently the Office of the Registrar sends a report of ‘I’s distributed by instructor.  It was recommended that two copies be submitted to the department, one for the instructor and one for the department chair.  Houston Davis will make sure this change is made in the Faculty Handbook.

         A motion was made to accept the proposal with the suggested change to exclude the student signature.  The motion was seconded; all agreed and approved.   Jim Diehr will forward the form to Houston Davis.

 

8.            Draft of Coordinator Job Description – Jim Diehr, Gaines Hunt, Tom Buttery, Gerald Beavers, Stan Groppel

A motion was made to accept the proposal as presented, the motion was seconded and

all approved.  Jim Diehr should forward the form to Richard Jackson.

 

9.            Five-Year Plan for Programs (as linked to strategic planning)

Houston Davis will provide a report on March 9.

 

10.              Deans Council Minutes – Emailed Jan. 27 and Jan. 30

2004 – Jan. 14, Jan. 21, Feb. 4, Feb. 11, Feb. 25, March 3,

March 10, April 14, April 21, June 9, June 16,

A motion was made to accept the minutes as presented, the motion was seconded and approved.

 

 

Announcements

 

Feb. 16          1st Year Retention Recommendations to VPAA

Feb. 25          3rd & Subsequent Years Retention and Promotion Recommendations to VPAA

March 2         Review Faculty Senate’s recommendation regarding proposal to eliminate college curriculum committee – This is no longer an issue and was removed from the agenda.

March 15       Proposed changes to General Education Core due to Deans Council

March 15       Tenure and promotion template for faculty handbook due to deans and chairs

April 27         Academic Honors and Awards Ceremony – Socrates awards will be presented at this ceremony for the first time.  Faculty should be encouraged to attend.  Regalia is required.

April 30         Tenure and promotion template for faculty handbook due to VPAA from deans.

 

Other

 

Houston Davis

-          Reported on the DSP reorganization meeting. 

-     Proposed reorganization proposals should be submitted in accordance with APSU Policy 2:009.

 

Bruce Speck

-          FYI – Higher Education is Just Another Special Interest

 

Mike Gotcher

-          Students pay for 12 hours; any hours above 12 hours are not paid.  The figures are astounding.

-          It was recommended that faculty attendance be required at Fall and Spring commencement.

 

Jim Diehr

-          Distributed “Additions to APSU Policy 5:060”, including the following:

          *            Section II; 2 –a. – add before the last sentence. 

   * Suggested addition; The at large member of the tenure/retention committee shall be a

      voting member of that committee and shall vote for members of their department.

   * Section II; 3 a.- add after that sentence in  “a”

 

A motion was made to approve the three proposals as submitted; the motion was seconded.  A friendly amendment was accepted to remove from section II, 3 a. of the proposal “but must be explained in detail by each voting member and”; a second friendly amendment was accepted to include in Section II 3 a.  “Should an entire committee vote to abstain, that action will be considered neither a positive or a negative vote the presiding officer of the committee will write the report and will move the dossier forward to the next level.” The three proposals were approved.

 

Since this is a policy change, Houston Davis will make the changes

 

            Tom Buttery

Dr. Buttery will forward document of “Institutional leave” and Tammy will email to the Deans Council.  This change will need to be placed in the Faculty Handbook.