Deans
Council
Minutes of
August 31, 2005 Meeting
UC 310
Present: Bruce
Speck, Houston Davis, Diane McDonald, Gerald Beavers, Gaines Hunt, Tom Buttery,
Jim Diehr, Diane Berty, Sean Hogan, Susan Calovini, Charles Pinder, Deborah
Fetch, Telaina Wrigley, Harriett McQueen.
1. Change of
Grade to a “W” Bulletin Statement - Diane Berty & Jim Diehr
Diane Berty and Jim Diehr reported that we
will follow the policy as written in the bulletin and
follow the
process noted on the “W” form. Student
Affairs will not be involved in the process.
We need to review the language from the bulletin at the next meeting.
2. 2005 Annual
Policy Memo from Dr. Hoppe - Bruce Speck (Attachment A)
Dr. Speck brought Dr. Hoppe’s annual
policy memo to the attention of the Council, including Outside Employment;
Patents and Copyrights; Distance Education and Intellectual Property; Equal
Employment Opportunity, Affirmative Action, Discrimination and Nepotism;
“Drug-Free Workplace Act of 1988”; Compensatory Time; Reporting of Sick and Annual
Leave; Solicitation and Acceptance of Gifts; Workplace Violence Prevention;
Classes During Work Hours; Flex Time; Publications; Conflict of Interest;
Conflict of Interest Disclosure Review Committee; Use of Campus Property and
Facilities; Smoking Policy.
3. Authorization
of Full-time Employment for Faculty - Bruce Speck
The only person that can authorize
employment for faculty is the President.
These approvals go through Academic Affairs and then to Dr. Hoppe. Chairs and Deans can portray that they are
recommending someone for a temporary position but nothing is official until
fully authorized.
4. APSU Policy
5:028 - Bruce Speck (Attachment B)
Policy with changes was distributed for review. “Release time” needs to be changed to
“reassigned time.” Academic Affairs will
get together with Finance & Administration to remind of that change. Motion to approve made by Fetch. Second to motion by Hunt. Discussion surrounded definition of “clock
hours” on page 3 of 5. Motion passed by
voice vote.
5. Faculty
Participation in Assigned Committees - Bruce Speck
Concerns have come from faculty about some
members of committees not showing up for meetings. Sometimes that has even impacted Tenure and
Promotion committees. Discussion surrounded
concept of academic citizenship. There
was a sense that the problem is primarily at the college-level and
university-level committee activities.
Deans will emphasize to Chairs and faculty the importance of fulfilling
duty.
6.
Deans will remind that the two black
7. Definition
of “Web-enhanced” Class - Stan Groppel (Attachment D)
Proposed definition was presented by Dr.
Groppel for consideration by Deans Council.
Discussion surrounded various interpretations of normal class time,
level of Blackboard usage, intent of hybrid initiative, etc. The definition shown in
paragraph #4. It was proposed
that the phrase “..as noted in the syllabus” be added
to the end of that paragraph. Dr.
Groppel will take to Online committee and bring it
back for review.
8. “Best
Practices in Adult Advising: A Team
Conclusion” - Harriett McQueen (Attachment E)
Presented as an information item to the Deans Council. Dr. McQueen discussed the importance of
reconciling list
of majors with assigned advisors on a semester basis.
9. Draft of
Proposed Revision to Form C Program Proposal
- Susan Calovini (Attachment F)
Recent reviews of program approval process
have led to some changes to Form C of the APSU curriculum change process. Dr. Calovini presented a couple of changes
for consideration by the Deans Council.
One item deals with the requirement that all TBR forms required by TBR
Guideline A-010 be submitted with Form C.
The other item deals with notification of departments that will be
impacted by proposed new program or program revision. A
motion was made that reference to TBR Guideline A-010 be added after
“appropriate TBR forms.” A motion was made to add Directors and
Coordinators to the required units to be notified. Motion to accept with all changes discussed was
made by Pinder. Hunt seconded. Approval passed on voice vote.
As an informational item, all departments
need to be reminded to only use the most updated forms. There have been some problems with
departments using old versions of the forms.
Academic Affairs will send out notification of revised Form C and make
note of the most recent versions of all curricular forms. Academic Affairs will add a “date” to all
three forms. Deans are also reminded to
make sure that appropriate color paper is used to ensure that critical forms
move forward in a timely manner.
The group also had discussion about the editing
process of the bulletin triggering problems in the curriculum process. Charles Pinder will come back to Deans
Council to discuss this matter in depth.
10. Minutes of
August 10, 2005 (Attachment G)
Beavers
moved approval of minutes. Fetch
seconded. Passed on
voice vote.
11. Teaching Load
Credit Adhoc Committee Update – Gaines Hunt
Gaines Hunt presented the adhoc committee’s work to this point. The committee has voted to recommend changes
to raise level of web-based enrollments before bonus TLC’s are awarded. The committee has also approved a proposal
from Rad Tech to create a mechanism for awarding
Clinical course TLC’s. Music will be on
the agenda of the next committee meeting to bring more information about the
awarding of ensembles. The committee
voted to recommend the request from Nursing to
streamline language in the workload policy as it applies to counting student
participants. Dual listed courses were
discussed and the proposed calculation strategy was adopted as presented.
Other items in the charge will be dealt
with at the next committee meeting.
Upcoming Events
Aug. 31 Award
Peay Points
Sept. 15 Telephone Conference (12 – 1:30 p.m.) Attachment
H
Pending Projects
Teaching Load Policy Committee