Deans Council

Minutes of Sept. 8, 2004 Meeting

UC 310

Present: Bruce Speck, Houston Davis, Mike Gotcher, Gaines Hunt, Jim Diehr, Sheila Bryant, Charles Pinder, Deborah Fetch, Gerald Beavers, Sean Hogan, Guests: Jackie Struckmeyer, Mitch Robinson, Kelcy Hibpsman, Martin Gholson, Ron Schlotzic, Tom Buttery.

1. Property Loss

Mitch Robinson presented a background of current theft reports on TBR campuses. The current procedure does not coincide with the current form for reporting losses. Mr. Robinson requested input from the deans for improving the procedures. It was suggested that, perhaps, the academic departments should improve their recording procedures for checking out equipment. Mr. Robinson distributed sample forms for checking out equipment. All departments should use the same checkout system (form) with a return date included. One individual should be designated the equipment custodian. It was suggested that an equipment replacement system be tied into this property control. Deborah Fetch would like to see more control of theft of library books. Mike Gotcher and Gerald Beavers will send a copy of their checkout forms to Jackie Struckmeyer. Policy will be revised. It was suggested that new equipment have scan tags or smart cards. Charles Pinder, Mike Gotcher, and Deborah Fetch will review the Property Control Policy and provide input to Deans Council. This issue will be presented at the Sept. 17 deans and chairs meeting.

2. Career and Phonathon – Sheila Boone

Sheila Boone requested faculty, deans, students, and alumni participation for the annual phonathon to be held Oct. 4 – 28, Monday and Thursday nights, 5:30 – 9 p.m. Calls can be made from the alumni center, faculty offices, or cell phones may be used to place calls from home. Gaines Hunt noted that this is a great opportunity for faculty to solicit scholarship funds for their departments. It is amazing how well a few hundred dollars will help recruit the best students for their departments. Please let Sheila Boone know if you plan to come by calling her at ext. 1279. Sheila will come to the next deans and chairs meeting to request volunteers.

3. Academic Support Center – Martin Gholson

Martin Gholson distributed information about the Academic Support Center and announced that November 1 is the deadline for new tutors.

4. Student Credit Hours – Greg Schutz

Mr. Schutz distributed the student credit hour data report. Mr. Beavers requested a change in the report to include associate programs individually. It was noted that this report is student credit hours by department. Greg Schutz and Gerald Beavers will work together to correct the reporting data process for Fort Campbell. It was suggested that RODP be broken out for each department on a supplemental sheet. Greg will bring this report to the Sept. 17 deans and chairs meeting.

Deborah Fetch

- Students currently have access to 9,000 electronic journals through the Library.

Charles Pinder

- Dr. Pinder would like to produce a brochure for the college to include each graduate program.

- Charles Pinder is now in charge of the IRB (Institutional Review Board). He conducted a meeting yesterday and only half of the Board was present at the meeting. One additional member is needed on the IRB.

Sheila Bryant

- Mr. Bryant reported that the headcount on campus is up 10.4%; 8.5% FTE increase.

- The classroom size chart will be sent out today or tomorrow. Phil Petree and Sheila Bryant will address this issue at the deans and chairs meeting.

Jim Diehr

- Dr. Diehr brought forth the issue of classroom capacity. The Registrar’s Office will allow the department chair or secretary to go into SIS and make an exception to allow override of students in classroom. On one hand, the President tells faculty/chairs not to turn students away; on the other hand, there is a fire code issue. Dr. Speck said that the department chair should be the responsible agent to add students to the class.

Mike Gotcher

- Dr. Gotcher suggested that the Teaching Load Credit form should identify web classes. Houston added that we are working on getting the lecture/web course automatically in by section number, as interim we have to enter web courses. However, departments do not have to key all courses.

Houston

- The enrollment increase is due to first-time freshmen only; our continuing students increased 6.7%.

Tom Buttery

- If you have problems with bookstore orders/adoption process, please forward to Tom Buttery.

- The School of Education is not well positioned for the NCATE accreditation at this time. We are considering requesting a one-year delay of accreditation review.

Bruce Speck

- The Sept. 17 agenda for the deans and chairs meeting will include a reminder of the policy that faculty may not exceed 20% of their base salary in contract period and may not exceed 25% of base salary in summer.

- Dr. Speck suggested that next fall he would entertain a motion to make post-retirement a permanent/consistent offer.

- Dr. Speck and the deans will soon need to talk about upcoming faculty needs. We must have a letter of intent to retirement in order to make plans for the position.

- All Deans Council members will need to get an Eagle card prior to the deans council meeting at Fort Campbell. Proof of insurance and registration is needed to get the i.d. made.