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Now, what were those rules for making purchases under $500?

Judy Blain, director of purchasing, provides this refresher for those of us who are still a little hazy on what it takes to make a purchase under $500:

If no additional approvals are required–
•No purchase order is required.
•Contact the vendor, and supply the following information: your name, department, account number, phone number and let them know whether your department will pick up the item(s).
•Send an invoice to Accounts Payable with a signature to authorize payment. Judy Blain, director of purchasing, provides this refresher for those of us who are still a little hazy on what it takes to make a purchase under $500:

If no additional approvals are required—
•No purchase order is required.
•Contact the vendor, and supply the following information: your name, department, account number, phone number and let them know whether your department will pick up the item(s).
•Send an invoice to Accounts Payable with a signature to authorize payment.
•If the item is to be received in Shipping and Receiving, send a copy of your departmental purchase order to Charles Moseley to include: contact person and telephone number, department and post office box number, building and room number and vendor information.
•Send the invoice to Accounts Payable with signature to authorize payment.

If additional approvals are required—
•You will need signatures from your department head or director, plus the Office of Public Relations and Marketing (for ads, printed materials and items with logos), the Office of Human Resources (for staff employment ads), the Office of Academic Affairs (for faculty employment ads) and the Office of Grants and Sponsored Programs (for grant purchases).
•Prepare a purchase requisition, obtain signatures and forward to Purchasing for processing as usual.

If you have questions, telephone Purchasing at (931) 221-7022, or visit them online at http://www.apsu.edu/purchasing.
—Rebecca Mackey