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Frequently Asked Questions

Please Note: This section is currently being updated. There will be more FAQs posted in the future.

Travel FAQs

  1. When are travel authorizations required?
  2. When are Blanket Travel Authorizations needed?
  3. What is the time frame of submitting travel authorizations and travel claims?
  4. Is a travel authorization and claim needed when using the Travel Card?
  5. When do I use CONUS for Lodging and Per Diem?
  6. What percentage is the Per Diem for 1st and last day travel?
  7. When can Hotel cost exceed allowed rate?
  8. When can tips be used?
  9. Is Per Diem allowed when using the Travel Card?
  10. Who approves Out-of-Country travel?

 

When are travel authorizations required?

Travel Authorizations are not needed for In-State travel unless a travel advance is being asked for or a registration is to be paid by the travel office to send a check. All Out-of-State travel requires a travel authorization.


 

When are Blanket Travel Authorizations needed?

A Blanket Authorization is needed when traveler travels frequent trips. Clinical, Recruiting, Research, Field trips Out-of-State. No travel advances are given.


 

What is the time frame of submitting travel authorizations and travel claims?

2 weeks prior to trip is needed for travel authorizations.
Travel Claims must be submitted 30 days after completion of the trip.


 

Is a travel authorization and claim needed when using the Travel Card?

Yes. Out-of-State authorizations are needed.
A travel claim is needed for In-State and Out-of-State travel.
All expenses must be listed on travel claim and expenses paid by travel card or purchasing card must be shown as Less University Paid Expenses.


 

When do I use CONUS for Lodging and Per Diem?

CONUS is used for Out-of-State travel ONLY.
In-State Lodging and Per Diem is listed under the APSU Travel Website. Level I, Level II, Level III Cities and Counties.


 

What percentage is the Per Diem for 1st and last day travel?

75% of actual per diem.
Expenses cannot exceed this amount.


 

When can Hotel cost exceed allowed rate?

Conference hotel – A brochure or something must be attached showing the hotel rate for a specific conference.

Hotel Overage must come out of a foundation account number or President must approve overage.


 

When can tips be used?

Tips can be used as incidentals per day when Per Diem is not used.


 

Is Per Diem allowed when using the Travel Card?

No.
Actual cost of meals are allowed and meal rates cannot exceed the amount allowed for breakfast, lunch and dinner according to the area.


 

Who approves Out-of-Country travel?

The person or persons responsible for the FOAP
Provost & President


 

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