Preference if given to Academic Alert Referrals for 1000 and 2000 level courses but upper level courses will be considered as time allows. The Academic Alert System is also open to courses administered through the Austin Peay Center at Fort Campbell and to Web-based classes.
Faculty are encouraged to submit an Academic Alert Referral for any student enrolled in their 1000 and 2000 level courses who shows signs of deficient academic progress or who have a grade below a C. See Figure 2 on page 9.
The Academic Alert Referral Form contains a list of predefined Issues from which Faculty may choose based on each individual student’s performance. Academic Alert Referrals may be sent only for the Issues listed on the Academic Alert Referral Form. Academic Alert Referrals may be sent for students who exhibit one of more of the following Issues:
*Faculty who wish to submit an Academic Alert Referral for a student who exhibits disruptive classroom behavior must also send an additional email to the Academic Alert Coordinator describing the student’s behavior in detail or call the Coordinator with an explanation.
The Academic Alert Coordinator announces the opening of the Academic Alert Referral for each semester and term through “the gov says,” the University wide internet announcement board. Faculty should be mindful of these dates, and submit Academic Alert Referrals at the first sign of deficient academic progress. An early alert provides the student and the Office of Academic Alert with more time to develop a solution to the student’s academic issues. It is especially important to closely monitor students who have a high risk of academic failure such as students who have been conditionally admitted or are returning on Academic Probation or from Suspension.
The Office of Academic Alert follows specific contact procedures for each Academic Alert Referral. When Faculty submit Academic Alert Referrals, the Academic Alert System within INB generates an email. The Academic Alert email is sent to the alerted student’s APMail account, to the APSU 1000 instructor if that student is currently enrolled in APSU 1000, to the Academic Advisor, and to the Academic Alert email account at email@example.com. The student’s copy of the Academic Alert Referral is considered the initial contact.
The Student Contact Procedure begins when the Academic Alert email reaches the Academic Alert email account Inbox. The following steps are performed for each Academic Alert Referral.
Fort Campbell terms are condensed into accelerated 8 week terms, i.e. Fort Campbell Spring I (8 weeks) and Spring II (8 weeks). One week of classes for a Main Campus student is the equivalent of 2 weeks for a Fort Campbell student. Because of the accelerated nature of the Fort Campbell terms, it is critical that the Academic Alert Student Contact Procedure be accelerated accordingly. If an Academic Alert Referral Report contains Fort Campbell students, the letters are generated and mailed the same day the report is run. Telephone calls are also attempted the same day. If a Fort Campbell student has not contacted the Office of Academic Alert after 3 days (Thursday for a Monday report and Tuesday for a Thursday
The above time table for contacting alerts is under ideal conditions. During certain periods of the semester and term the large number of alerts received may delay this process by several days.
RECOMMENDATIONS FOR ALERTED STUDENTS
When a student is contacted, either in person, over the telephone, or by email, the Academic Alert Coordinator and/or support staff member will discuss possible resources to address the Issues listed in the student’s Academic Alert Referral. Possible recommendations and referrals are
ACADEMIC SUPPORT CENTER INCLUDING THE WRITING LAB
Instructor The first recommendation for alerted student should be to speak to their course Instructor. The Instructor knows the most about the course requirements and the student’s relative performance in regard to those requirements. The student should meet with the instructor during the instructor’s office hours.
Fellow Classmates Set up a study group with fellow classmates. Fellow classmates can be an invaluable resource, especially if a student has had attendance problems. Fellow classmates can provide alerted students with make-up notes, extra notes, and alternate explanations of concepts.
ACADEMIC DEPARTMENT RESOURCES
Tutoring (Some Academic Departments offer tutoring outside of the Academic Support Center.)
Academic Advisor in Major Department
APSU 1000 (If a student is enrolled in an APSU 1000 course, the Academic Alert Coordinator may refer a student to their APSU 1000 Instructor or Peer Mentor for assistance with issues addressed in the APSU 1000 course curriculum.)
APSU MILITARY STUDENT CENTER
COMPUTER HELP DESK
CENTER FOR EXTENDED AND DISTANCE EDUCATION
OFFICE OF CAREER SERVICES
OFFICE OF DISABILITY SERVICES
DEAN OF STUDENTS
STUDENT HEALTH SERVICES
TRiO STUDENT SUPPORT SERVICES
AFRICAN AMERICAN CULTURAL CENTER
HISPANIC CULTURAL CENTER
COMMUNITY SERVICES: CTA (Clarksville Transit Service); Tennessee Child Care Resource and Referral Network; Montgomery County Health Department, Salvation Army