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How Does Academic Alert Work?

What is Academic Alert?

The Academic Alert System at Austin Peay State University provides faculty with the opportunity to positively influence their students' access to information and resources outside of the classroom. The Academic Alert Coordinator and other APSU supporting staff and faculty are available to spend the time and attention necessary to address student issues that others may not have the time or knowledge to sufficiently address. The web-based Academic Alert Referral system allows faculty to warn and assist students who are having difficulty in their classes by providing a direct connection to the Office of Academic Alert and the help available on and off campus.

Faculty can issue warnings for students who exhibit one or more of the following issues:

  • Poor attendance
  • Habitual tardiness
  • Lack of engagement or participation in class
  • Late or missing assignments
  • Poor quality of assignments
  • Low tests or quiz scores
  • Inadequate and/or ineffective academic and study skills
  • Grade below a C

Once an Academic Alert Referral is submitted by the faculty member, an initial email is sent by the Academic Alert System to the student in question. Emails are also simultaneously sent to the Academic Alert Coordinator, the submitting instructor, the student's Academic Advisor, and to the Athletic Academic Coordinator, APSU 1000 and PASS instructors when appropriate. Upon receipt of the email, the Office of Academic Alert begins efforts to contact alerted students which may include:

  1. Sending a course specific email
  2. Placing a telephone call to those students with multiple warnings and alerts, and
  3. Mailing a letter to those with incorrect or no telephone numbers available in their student records

The alerted student is encouraged to contact the Office of Academic Alert by email, call us at (931) 221-6555, or stop by Marks 127 to discuss the issues and concerns of the faculty member. Certain recommendations and referrals are listed below to support and enhance the opportunity for an alerted student's academic success:

  • Tutoring
  • Ways to improve time management and study skills
  • Personal counseling
  • Use of the Writing Center

Who is Academic Alert?

Who is Academic Alert

The Office of Academic Alert is part of the Academic Support Center, and the Coordinator reports to the Director of the Academic Support Center. Academic Support is under Enrollment Management and Academic Support which is overseen by the Associate Provost who directs the development, implementation, and ongoing evaluation of programs, services, and policies designed to increase recruitment and retention of students. 

The Office of Academic Alert also coordinates student success efforts with the APSU Athletic Academic Coordinator's Office, the Advising Center, Students in Transition, the P.A.S.S. Program (Title III), and TRIO Program via weekly meetings led by the Director of the Academic Support.