Office of Student Affairs

Student Development
Funds for Student Travel

GUIDELINES FOR
           STUDENT TRAVEL FUNDS

1. Deadline to apply:
   Applications for student travel funds must be submitted to Student Affairs no less than two weeks prior to the proposed date of departure.
   
   

2. Qualifications:
   Students applying for funds for travel:
    - must be currently enrolled at the time of application
    - have paid the student activity fee
    - must be enrolled when the travel occurs
    - must have a minimum GPA of 2.5
    - be in good standing with the University
    - have no record of discipline with the University
    - have an employee (faculty/staff) sponsor.
   
   Students traveling on the same trip are considered a group and will be funded accordingly.
   
   Student organizations applying for funds for travel:
    - must be officially registered with the office of Student Life
      and Leadership and/or the Office of Greek Affairs
    - in good standing with the University and all governing bodies
    - have no current disciplinary action.
   
   The travel should represent an opportunity for growth for the group/organization to assist in the organization's/group's  contribution to campus life or to represent the University.
   
   

3. What can be funded
   Funds may be requested for transportation, registration, and lodging; meals are not eligible for funding.  Conference brochure, invitation to present, etc. should be attached to application.
   Note:  Funding for travel that solely benefits an individual student or group of students, i.e. job fairs or placement, or for the purpose of recruiting/converting other students for a particular political cause or for religious reasons will not meet the guidelines for funding.
   Mileage costs for student development funds may not exceed $ .26 cents per mile; gas receipts are preferable.
   Registration is for the conference or meeting registration only, and does not include add-on's that may be available.
   
   

4. Priority for funding will be for student travel including active student participation such as presentations of papers, research, recognition, etc.  There is no guarantee of funding.
   
   

5. Student travel funds are for co-curricular development and are not intended for required class travel, field trips, required job or department travel, job placement or job searches, personal or group religious development, personal/group political development or beliefs, etc., or travel where academic credit is given or training is required.
   
   

6. All student travel requests must be funded by Student Affairs prior to the actual travel. 
   
   

7. Students who are funded for travel are expected to cooperate fully with the faculty/staff sponsor in completing all associated forms required for application and for travel.
   
   

8. Students receiving funding must submit a brief (one paragraph) synopsis in a Word document of what was learned or gained from the experience within 30 days after the conclusion of the trip to Student Affairs, bryantt@apsu.edu.  Individual students should submit a synopsis on their personal experience, and each organization collectively should submit one synopsis containing input from the students who traveled.
   
   

9. Individual students attending the same conference and who have the same employee sponsor should apply on one application and attach the names and Banner ID’s of the students planning to attend.  These students will be considered a group for the purposes of this funding.
   
   

10. Student organizations should apply as a group on one application and attach the names and Banner ID’s of the students who will travel. 
    
    

11. The Code of Student Conduct applies to all students receiving funds for travel from Student Affairs.
    
    

12. Applications must be approved by the appropriate campus department sponsor or student organization adviser.  Student Affairs will notify the applicant of the decision on funding.
    
    
13. Students who do not follow the guidelines for funding or the instructions for acceptable use of funding by Student Affairs may be liable for the amount funded.
    
    
14. The application, travel authorization form, liability waivers, and all supporting documentation should be delivered to the office of Student Affairs, Morgan University Center room 206.
    

 Please direct questions to:

Tammy Bryant
            Student Affairs
            bryantt@apsu.edu
            221-7341