Payment & Refund

1. The University operates on the semester plan and students are expected to pay all expenses when registering at the beginning of each semester. Students expecting to pay a portion of their expenses by working for the University should bring sufficient money to pay all fees, to make all returnable deposits, to pay board charges for one semester and to pay for at least one month’s rent. The University accepts cash, checks, VISA and Master Card.
2. Out-of-state, full-time undergraduate students will be charged $4,244 per semester for tuition in addition to the $1,676 maintenance fee.   Out-of-state, full-time graduate students will be charged $4,244 per semester for tuition in addition to the $2,250 maintenance fee. This charge does not apply to students living in Kentucky counties of Christian, Logan, Todd and Trigg, which are within the legal service area of APSU (30 mile radius of Clarksville).
3. Refund procedures for maintenance fees, out-of-state, debt services, music lessons, student activities, student government activity fees and deposits are as outlined:
   1. Maintenance Fee Refunds
      1. Refunds are 100 percent for courses canceled by the institution.
      2. Changes in courses involving the adding and dropping of equal numbers of student credit hours for the same term at the same time require no refund or assessment for additional maintenance fees.
      3. The basic refund for withdrawals or drops during regular terms (fall and spring) is 75 percent from the time of enrollment through the 14th calendar day of classes and then reduced to 25 percent for a period of time which extends 25 percent of the length of the term. There is no refund after the 25 percent period ends.
      4. For summer sessions, Ft. Campbell and other short terms, the refund periods are adjusted in proportion to III.A.3.
      5. All refund periods will be rounded to whole days and the date on which each refund period ends will be included in publications. In calculating the 75 percent period for other than the fall or spring and in calculating the 25 percent length of term in all cases, the number of calendar days during the term will be considered. When the calculation produces a fractional day, rounding will be up or down to the nearest whole day.
      6. A full refund (100 percent) is provided on behalf of a student whose death occurs during the term. Any indebtedness will be offset against the refund.
      7. A 100 percent refund will be provided for students who enroll under an advance registration system but who drop or withdraw prior to the first day of class. No refund will be made during the registration period.
      8. A 100 percent refund will be provided to students who are compelled by the institution to withdraw when it is determined they are academically ineligible for enrollment or were not properly admitted to enroll for the course(s) being dropped. An appropriate official must certify in writing that this provision is applicable in each case.
      9. When courses are included in a regular term’s registration process for administrative convenience, but the course does not begin until late in the term, the 75 percent/ 25 percent refunds will be based on the particular course’s beginning and ending dates. This provision does not apply to classes during the fall or spring terms which may meet only once per week. Those courses will follow the same refund dates as other regular courses for the term.
      10. Students receiving Title IV financial aid who withdraw during their first term at the University will have their refunds calculated and applied to outstanding balances in accordance with the Department of Education Higher Education Act of 1965 as amended.
      11. The refund percentage is applied to the difference between the per hour rate (for maximum) for the number of credit hours immediately before the drop or withdrawal and the number immediately afterward.
   2. Out-of-State Tuition Refunds
      The refund provision for out-of-state tuition is the same as that for maintenance fees. A 75 percent refund is made for the same period and a 25 percent refund is made for the same period. When 100 percent of maintenance fees are refunded, the 100 percent of out-of-state tuition is refunded. Calculation procedures are the same as those specified for maintenance fees.
   3. Debt Service, Music Lesson, Student Government, General Access Fee and Technology Access Fee Refunds
      These fees will be subject to the same refund policy as maintenance fees.
   4. Student Resident Hall/Apartment Rent and Deposit Refunds
      1. RENT
         1. A pro-rated rent refund will be made if a student is forced to move out of the residence halls due to personal illness (confirmed in writing from a licensed physician) or at the request of the University for other than disciplinary reasons (i.e. marriage, academic suspension). Full refund will be made in the case of death to the student.
         2. A percentage refund of rent will be made if the student is forced to move out of university housing due to withdrawal from the University. This percentage refund will be the same as the percentage refund policy for general maintenance fees.
         3. No refund of rent will be made if the student moves out of the residence halls for any other reason except those noted in a. and b. above.
      2. DEPOSIT
         The deposit will be refunded if:
         1. The student cancels the license agreement by August 1 for the academic year. (For all new students applying for Spring Semester, the deadline for cancellation is December 15. Applications submitted after these dates will be subject to automatic forfeiture of housing deposit upon cancellation.),
         2. The student has vacated the residence hall at the end of the license agreement and has properly checked out,
         3. The student is forced to withdraw from university housing or cannot move into university housing due to illness (confirmed in writing from a licensed physician),
         4. The inability of the student to move into university housing due to lack of space,
         5. The student is forced to withdraw from university housing for other then disciplinary reasons (i.e. marriage, academic suspension, academic internships, student teaching),
         6. The student is not accepted to APSU (verified by Admissions Office),
         7. The student graduates or leaves school at end of the Fall semester and does not enroll for Spring Semester. The student must cancel agreement by December 15 if not attending Spring Semester or
         8. The student has died.
   5. Textbook Refund Policy
      1. Purchased textbooks and related materials may be returned for refund through the Drop/Add period.
      2. Receipts are required for ALL returns.
   6. Refunds for Activated Military Reserve and National Guard Personnel
      1. Students who are absent in excess of 30 days during the term due to active military service will receive a 100 percent refund on all registration fees and tuition charges. Room and board charges will be prorated on a weekly basis.
      2. Refunds will be applied to outstanding balances owed the University including required financial aid repayments, according to rules and regulations in place at the time.
      3. Students will be responsible for repayment of financial aid debts in excess of the amounts repaid through the refund process.
      4. Students must present proof from an appropriate military authority of the dates active duty was actually performed.
4. Students taking on-campus courses are required to have a special photo made on an identification card for personal identification. These photos are made at the University during registration without charge. Validation is required at each registration. If the original card is lost, there will be a replacement charge. This card will be the means of admission to activities during the semester for which the student is enrolled. Students are expected to show their ID cards to appropriate University officials when requested.
5. Fort Campbell students who wish to receive an ID Card mentioned in IV must pay the debt service charge.
6. If a registration check is returned, the fee is assumed to be unpaid and charges for late registration will be assessed. Registration is subject to cancellation if check given in payment of fees or cashed by the University for the personal convenience of the student is returned. Check-cashing privileges will be revoked for any student who has more than one check returned during the fiscal year.
7. No student shall be enrolled, shall be graduated, or shall receive a transcript of his/her record until all accounts are settled, including University owned equipment rented or loaned to the student. The term “transcript” includes application for issuance or renewal of certificates.
8. The application fee is non-refundable.
9. Students who are enrolled at either the main campus or the APSU Center at Fort Campbell will be assessed fees at the respective location and then assessed fees for any additional courses taken at the other site. This policy is in effect for all students, veterans and non-veterans, who cross enroll at the two campuses even though one academic record is established for their cross enrollment.