Academic Alert
127 Marks Building
P.O. Box 4745
Clarksville, TN 37044
Phone: (931) 221-6555 hansonb@apsu.edu
Main Office Hours:
Monday thru Friday
8 am to 4:30 pm
Academic Alert
Faculty Users Guide
FACULTY ACADEMIC ALERT USERS GUIDE
1)To access the Academic Alert system and to
send an alert to a student(s):
Log into APSelf
Service
Selectthe
“Faculty and Advisor” tab
On the menu,
select Academic Alert Roster; this isseparate
from your class roster.
2
) Choose the appropriate semester or term; then using the
drop box, choose the class and section by CRN number. The
Faculty Academic Alert Roster will appear. (Below is an example of a
“Faculty Academic Alert Roster).
3)When first using this system, please read the
introductory information at the top of theroster as it contains important information regarding
“monitored” students.
4)
Below the introduction is the course information followed by a
list of the students in the class and section chosen in the
previous step. Please note that beside each student’s name isa
green box which contains a + sign.
To alert a
student, click on the green box and a drop box will reveal the
concerns from which to choose to alert this
student. More than one concern
can be checked. (See the illustration on the next page.)
Click on the
appropriate concern(s), then on the submit button at the
bottom of the roster. This will flag a student as
Completed. Submit
must be clicked after each student’s entry.
5) An estimated grade may by entered by using
the drop box on the right. This is NOT mandatory.
Do
NOT
submit only an estimated grade.
All alerts
MUSTinclude a concern for the Academic
Alert Coordinator to receive the alert.
If
“Inappropriate classroom behavior that is disruptive to learning
environment” is the chosen
concern, a separate email must be sent to
academicalert@apsu.edu
describing the inappropriate behavior.
6) Clicking on the submit button at the bottom of the concerns
drop box automatically sends a copy of the alert to the
student, the Academic Alert Coordinator and the instructor.
(Below find an example of the email that the student will
receive.) Additional information may be sent to the student by clicking on
the e-mail icon on the far right.
Dear Test Student:
*** YOUR ACADEMIC ALERTS HAVE BEEN
UPDATED ***
This
Academic Alert
report is your professor’s assessment of your academic
performance to date.Please contact the
Academic Alert Coordinator, Ms. Barbara Hanson, at
academicalert@apsu.eduor
931-221-6555 as soon as possible.Your academic performance is important to us and we
want to work with you to help you succeed at APSU.The Academic
Alert Office is located in Marks 127.
Academic Alerts
CRN
Subject
Course
Section
Course Title
Estimated
Grade
Credits
3757
APSU
1000
06D
Liberal Arts Univ Life
C
1
Poor attendance
Habitual tardiness
Lack of engagement/participation in class
Late or missing assignments
To view your Academic Alerts online, log into your
AP Self Service account and select Student Records
under the Student Services tab. *
*Academic
Alerts will also appear on the students’ AP Self
Service account under
Student Records.
